Administrative Assistant

Perquisites

• Competitive salary and possibility of permanence;
• Minimum of three (3) years of experience and closing of offices between Christmas and New Year;
• Hybrid remote work policy and work schedule of 35 h/week allowing the possibility to leave the office at noon every Friday;
• Full range of group insurance fully paid by the employer;
• Annual amount allowed for the wellness account;
• Laptop and cellphone provided;
• Free parking.

Profile

• Diploma of vocational studies (DVS) or technique in administration, office automation, secretarial studies or the equivalent;
• Three (3) to five (5) years of experience, experience related to the pharmaceutical industry will be considered an asset;
• Bilingualism (French and English), written and spoken;
• Command of the Office Suite tools, in particular Excel;
• Dynamism, versatility and positivism;
• Willingness to learn and to support colleagues;
• Strong sense of initiatives.

Responsibilities

• Organize the Vice-President’s agenda by scheduling appointments in order of priority and avoiding scheduling conflicts;
• Manage memberships and registrations to various lectures for all staff members;
• Plan business trips, organize meetings, write agendas and minutes;
• Greet company’s visitors and take care of all details related to their stay;
• Write internal announcements, and sort and archive files/documents;
• Prepare and manage purchase orders;
• Work closely with the Senior Brand Manager;
• Ensure the follow-up on the promotional budget and expenses;
• Support the National Sales Manager and Sales Representatives;
• Coordinate team meetings and manage bookings, agendas and communication of action items;
• All other related tasks.

Are you an action-oriented person who enjoys collaborating with your colleagues? Are you able to multi-task and produce results independently? This position is for you!