Administrative Coordinator

Perquisites

• Competitive salary according to one’s experience and possibility to earn a performance bonus;
• Hybrid remote work policy;
• Registered retirement savings plan (RRSP) with employer contributions;
• Full range of group insurance fully paid by the employer, effective upon hiring;
• Annual wellness account allocated for sports, equipment, public transit, etc.;
• Reimbursement of training and professional development fees, and professional corporation dues.

Profile

• College diploma (DCS) in secretarial studies or any other relevant diploma;
• Minimum of five (5) years of administrative experience in the banking, insurance, legal or accounting field or in any other similar role;
• Bilingualism (French and English), written and spoken;
• Excellent writing and oral skills in French;
• Proven proficiency in the Office Suite tools;
• Ability to demonstrate a professional and confidential attitude;
• Attention to detail, sense of organization and priority management, and rigour;
• Ability to work simultaneously on multiple files while meeting tight deadlines;
• Sense of initiative, autonomy, and teamwork.

Responsibilities

• Manage the logistic related to the preparation of documents for the Executive Committee, the Investment and Risk Management Committee and the Board of Directors, while following a specific schedule;
• Ensure regular follow-ups among participants in order to meet established deadlines;
• Draft, translate, review and format documents to be delivered while ensuring the quality and uniformity of the final product;
• Maintain effective and ongoing communication between different committees;
• Perform the electronic and paper filling of documentation;
• Organize inter-team meetings by preparing the rooms and content;
• Plan team members’ trips;
• Prepare expense accounts and payment requests according to policies;
• Produce vacation schedules for company members;
• Maintain the logistic and functionality of the filing system (electronic and paper) using Sharepoint;
• Follow-up on the compliance of the company’s documentation;
• Act as the archiving manager;
• All other related tasks.

Are you an open-minded person who loves to work in a collaborative way? The idea to be part of a company that foster kindness, innovation and continuous improvement interests you? Send us your application now!