Administrative Coordinator

Please note that this position is filled

Our client, a company specialized in the creation of commercial real estate lending tailored for the needs of each and every client, is currently looking for an Administrative Coordinator to join its team located in Downtown Montreal.

Full time, Permanent
Montreal, Downtown


  • Competitive salary according to one’s experience and possibility to earn a performance bonus;
  • Hybrid remote work policy;
  • Registered retirement savings plan (RRSP) with employer contributions;
  • Full range of group insurance fully paid by the employer, effective upon hiring;
  • Annual wellness account allocated for sports, equipment, public transit, etc.;
  • Reimbursement of training and professional development fees, and professional corporation dues.


  • College diploma (DCS) in secretarial studies or any other relevant diploma;
  • Minimum of five (5) years of administrative experience in the banking, insurance, legal or accounting field or in any other similar role;
  • Bilingualism (French and English), written and spoken;
  • Excellent writing and oral skills in French;
  • Proven proficiency in the Office Suite tools;
  • Ability to demonstrate a professional and confidential attitude;
  • Attention to detail, sense of organization and priority management, and rigour;
  • Ability to work simultaneously on multiple files while meeting tight deadlines;
  • Sense of initiative, autonomy, and teamwork.


  • Manage the logistic related to the preparation of documents for the Executive Committee, the Investment and Risk Management Committee and the Board of Directors, while following a specific schedule;
  • Ensure regular follow-ups among participants in order to meet established deadlines;
  • Draft, translate, review and format documents to be delivered while ensuring the quality and uniformity of the final product;
  • Maintain effective and ongoing communication between different committees;
  • Perform the electronic and paper filling of documentation;
  • Organize inter-team meetings by preparing the rooms and content;
  • Plan team members’ trips;
  • Prepare expense accounts and payment requests according to policies;
  • Produce vacation schedules for company members;
  • Maintain the logistic and functionality of the filing system (electronic and paper) using Sharepoint;
  • Follow-up on the compliance of the company’s documentation;
  • Act as the archiving manager;
  • All other related tasks.

Are you an open-minded person who loves to work in a collaborative way? The idea to be part of a company that foster kindness, innovation and continuous improvement interests you? Send us your application now!

Want to send us your resume or get in touch with our team?