Executive Assistant

Perquisites

• Competitive salary adjusted according to experience;
• Hybrid remote work policy;
• Four (4) weeks of vacations per year, two (2) additional weeks at Christmas and many holidays;
• Group insurance partly paid by the employer;
• The possibility to contribute to a registered retirement savings plan (RRSP) with employer contributions;
• Social committee.

Profile

• Diploma of vocational studies (DVS) in secretarial studies, office automation or any other combination of relevant experience;
• Two (2) to three (3) years of experience in a similar role, with experience in the healthcare sector considered an asset;
• Excellent French and English seen as an asset;
• Human values, compassion and focused on one’s own well-being and that of others;
• Strong organizational skills, autonomy and developed sense of initiatives.

Responsibilities

• Act as the Executive Director’s right-hand person by planning his meetings with government authority, political attaché, etc., and by working in collaboration with other directors;
• Attend Executive Committee meetings once (1) every two (2) weeks, and board of Directors meetings;
• Organize various meetings, including room reservations, set-up and order, materials, meals, etc.;
• Forward relevant documentation to general meeting members;
• Layout PowerPoint presentations for general meetings and any other documents requested by management;
• Review general meetings’ minutes;
• Collaborate in the preparation of various files;
• Compile different statistics and produce reports that meet the needs of management;
• Draft and review correspondence;
• Ensure the conformity of the Association in all documents;
• Collaborate on the logistic of the Association’s events and training courses;
• Perform any other related tasks as requested by management.

Hardworking, passionate, open-handed; are these just some of the many qualities you possess? Does the idea of working in a team with values that align with your own appeals to you? Come talk to us!