Executive Assistant

Perquisites

• Competitive salary;
• Work schedule of 37.5 h/week;
• Remote work position with occasional travel to Ottawa;
• Registered retirement savings plan (RRSP) and group insurance fully paid by the employer;
• Three (3) weeks of vacation and closing of offices between Christmas and New Year;
• Reimbursement of expenses related to a cellphone.

Profile

• Diploma of college studies (DCS) or diploma of vocational studies (DVS) combined to a relevant experience;
• Five (5) years of experience in a relevant field, and basic knowledge in accounting, seen as a great asset;
• Bilingualism (English and French);
• Knowledge of the Office Suite (Excel, PowerPoint, Outlook, etc.);
• Proactivity, professionalism, spirit of collaboration, compassion;
• Great skills in professional writing.

Responsibilities

• Act as the right-hand person of the CEO regarding all the association’s related tasks;
• Participate in and manage the four (4) boards of directors that take place every year, and draft and prepare the associated documentation;
• Coordinate the executive committee and meetings of the board of directors;
• Act as the go-to person for the management of members, and ensure their reminders, logistics, prospecting, etc.;
• Provide support for the annual conference (sending emails and invitations, preparatory meetings with panellists, support for the logistics of the event, etc.);
• Manage general accounting tasks by using Quickbooks for transactions and investments for the banks, as well as for rent, invoices and payments of consultants and suppliers, budgets, etc.;
• Provide support to the team if need be;
• Manage all documentation related to new employees’ arrival.

You take a keen interest in the environment and would like to grow within an association that values your expertise? You have a general knowledge in accounting and a writing style that proves your mettle? Apply now!