Executive Assistant

Please note that this position is filled

Our client, a national non-profit trade association, is looking for an Executive Assistant to join its team located in Ottawa.

Full time, Permanent


  • Competitive salary;
  • Work schedule of 37.5 h/week;
  • Remote work position with occasional travel to Ottawa;
  • Registered retirement savings plan (RRSP) and group insurance fully paid by the employer;
  • Three (3) weeks of vacation and closing of offices between Christmas and New Year;
  • Reimbursement of expenses related to a cellphone.


  • Diploma of college studies (DCS) or diploma of vocational studies (DVS) combined to a relevant experience;
  • Five (5) years of experience in a relevant field, and basic knowledge in accounting, seen as a great asset;
  • Bilingualism (English and French);
  • Knowledge of the Office Suite (Excel, PowerPoint, Outlook, etc.);
  • Proactivity, professionalism, spirit of collaboration, compassion;
  • Great skills in professional writing.


  • Act as the right-hand person of the CEO regarding all the association’s related tasks;
  • Participate in and manage the four (4) boards of directors that take place every year, and draft and prepare the associated documentation;
  • Coordinate the executive committee and meetings of the board of directors;
  • Act as the go-to person for the management of members, and ensure their reminders, logistics, prospecting, etc.;
  • Provide support for the annual conference (sending emails and invitations, preparatory meetings with panellists, support for the logistics of the event, etc.);
  • Manage general accounting tasks by using Quickbooks for transactions and investments for the banks, as well as for rent, invoices and payments of consultants and suppliers, budgets, etc.;
  • Provide support to the team if need be;
  • Manage all documentation related to new employees’ arrival.

You take a keen interest in the environment and would like to grow within an association that values your expertise? You have a general knowledge in accounting and a writing style that proves your mettle? Apply now!

Want to send us your resume or get in touch with our team?