Executive Assistant, 6 months

Perquisites

• Friendly and rewarding work environment;
• Hybrid remote work policy and summer schedule;
• Four (4) weeks of vacation per year and closing of offices for the holidays;
• Group insurance program;
• Remote work supply provided;
• Free parking.

Profile

• Diploma of college studies (DCS) in office automation or any other equivalent field;
• Three (3) years of experience in a high-stakes management position;
• Flawless French and good command of English;
• Very good knowledge of the Office Suite (Teams, Sharepoint, Word, Excel, etc.) and willingness to work with customer relationship management software Saleforce;
• Sensitive, autonomous, responsible, while demonstrating strong human values;
• Ability to work in team and to demonstrate discretion and professionalism;
• Ability to communicate with delicacy, kindness and courtesy.

Responsibilities

• Act as the right-hand person of the Vice-President by keeping her schedule updated, reminding her of her commitments and deadline, preparing her meeting files, planning her travel arrangements, etc.;
• Manage events and meeting in order of priority;
• Perform secretarial tasks related to the philanthropic development;
• Help the VP with her internal and external relationships;
• Write news releases and translate short e-mails if need be;
• Sort and update files;
• Impanel, prepare and attend Campaign Cabinet meetings;
• Coordinate the flow of information throughout the department;
• Provide logistical support during meetings and events;
• Collect and forward invoices to the Accounting and Finance Department;
• Manage absence and vacation records of every employee and ensure follow-up.

You naturally help others and demonstrate compassion and kindness towards people? You’d like to participate in an organization that leaves a lasting impact on the most vulnerable members of our society? Send us your application!