Office Manager

Perquisites

• Friendly work environment that encourages everybody’s autonomy;
• Team cohesion activities regularly organized;
• Possibility of performance bonuses;
• Flexible work schedule and possibility of hybrid remote work;
• Competitive registered retirement savings plan (RRSP), group insurance (dental, medical and vision coverage), disability plan and life insurance;
• Reimbursement of some expenses (cellphone, subway ticket, trips, etc.) and continuous in-house education provided;
• Remote work supply provided.

Profile

• Diploma of college studies (DCS) with experience or academic training in human resources or business administration, experience in accounting seen as an asset;
• Fully bilingual, both orally and in writing (English and French);
• Great command of the Office Suite software (Excel, PowerPoint, Quickbooks, etc.);
• Excellent communicational skills;
• Dynamic, confident, professional and open-minded person;
• Ability to manage one’s work independently and be proactive and responsible in daily tasks;
• Must be able to travel to the United States for work.

Responsibilities

• Prepare and submit Canadian payroll capture of approximately twenty (20) employees;
• Review employees’ expenses and reimburse business travel expenses of over forty-five (45) consultants;
• Manage and track all administrative yearly deadlines, such as the end of the year tasks;
• Ensure follow-ups on all financial transactions and bank reconciliations, as well as records keeping for the office;
• Manage receivable and payable accounts for Canadian invoicing, sales taxes, and the office and vendors’ expenses;
• Onboard new employees by training them on expense procedures, the expense platform (SAP Concur), the control of hours tracking and the employee handbook, and ensure all employees’ documentation is properly complete;
• Provide support to the development team on recruiting activities, such as the coordination of interviews and recruitment fairs;
• Keep updated and provide guidance on the employee handbook to always stay competitive as a company;
• Lead the Wellness program implemented in 2016 by suggesting new creative initiatives, recommending a budget, leading the team throughout the year to execute different activities, and motivate every member of the company to adopt healthier behaviours.

You are a natural leader that loves to supervise the smooth running of daily tasks, but also to motivates your colleagues? People say you’re a dynamic, well-organized person with excellent interpersonal skills? We want to meet you!