Personal Administrative Assistant

Please note that this position is filled

Our client is the Family Office of a major player in the Canadian real estate industry. To increase the support to the President and Managing Director, he is currently looking to hire an Administrative Assistant for its office located in downtown Montreal. In this role, you will be working closely with the Senior Executive Assitant on various files related to the support of executives.

ID
10860
Duration
Full time, Permanent
Location
Montreal, Downtown - Montreal
Domain
Administrative

Perquisite

  • Ten (10) personal days per year;
  • Full range of group insurance paid in part by the employer based on the coverage chosen;
  • Computer equipment provided for telework;
  • Very active social committee.

Profile

  • Minimum of two (2) years of administrative support experience in a corporate environment (knowledge of the real estate industry is considered an asset); 
  • Excellent command of English and professional French;
  • Secretarial studies will be considered an asset;
  • Very good command of Microsoft Office and DocuSign software;
  • Outgoing, team player, with excellent stress management and who likes to have fun at work.

Responsibilities

  • Collaborate with managers and provide effective administrative support to facilitate their daily work;
  • Manage and update the managers’ calendar;
  • Manage emails and mail and sort them according to the importance of the requests;
  • Plan various trips including flight and hotel reservations, conference registration, etc.;
  • Prepare reports, file and update files, take notes, prepare presentations, etc.;
  • Data entry in various software programs;
  • Demonstrate openness and adaptability to the changing needs of the team while maintaining a high level of confidentiality;
  • Coordinate and/or participate in team meetings and team events.

 

Do you want to be part of a close-knit team and feel that your work makes a difference in the lives of the people you work with? Are you a meticulous person with excellent priority management skills? We want to hear from you!

Want to send us your resume or get in touch with our team?