Administrative Assistant

Please note that this position is filled

Our client is a Foundation whose mission is to raise funds to finance various services and programs they offer to their community. Based on the human values of mutual aid and sharing, they are currently looking for an Administrative Assistant to join their Montreal team.

Full time, Permanent


  • Salary scale between $44,000 and $53,000;
  • Attractive vacation program;
  • Hybrid remote work policy;
  • Full range of group insurance partly paid by the employer (health, dental, life/disability insurance, etc.);
  • Upgrading courses offered;
  • Several staff discount offered, casual and friendly work environment, free lunch, etc.


  • Diploma of college studies (DCS)/of vocational studies (DVS) or attestation of college studies (ACS) in a relevant field of study or sector;
  • Two (2) years of experience in a similar role;
  • Bilingualism, flawless French and intermediate English;
  • Knowledge of main computer tools (Office Suite, SalesForce and/or Prodon, an asset);
  • Professional maturity, resourcefulness and versatility;
  • Openness, excellent adaptability and ability to evolve in a fast-paced environment;
  • Excellent customer service and efficiency.


  • Act as a resource-person to donors by highlighting the Foundation’s mission and successes;
  • Receive, process and respond to phone and email requests, and forward them to the other team members;
  • Coordinate and handle the logistics of donation and publication requests;
  • Issue tax receipt, letters of thanks and all other documents forwarded to donors;
  • Update databases and compile statistics;
  • Participate in the organization and coordination of various outreach events for the Foundation;
  • Contribute to the drafting, filing and archiving of different communications and fundraising documents;
  • Verify the compliance of current invoices for the Foundation Director’s approval;
  • Provide support to colleagues in terms of technological tools (PowerPoint, Excel, etc.);
  • Coordinate the schedule of the department’s volunteers.

Would you like to work in a rewarding environment where every task you perform has a social impact? Do you have a thirst for new challenges? Send us your application now!

Want to send us your resume or get in touch with our team?