Assistant to the CEO

Please note that this position is filled

Our client, a company specialized in the civil engineering and industrial building fields, is currently looking for an Assistant to the CEO to join its team located in Dorval.

Full time, Permanent
Montreal, Dorval


  • Friendly work environment where many challenges await;
  • Competitive salary;
  • Three (3) to four (4) weeks of vacation per year;
  • Full range of group insurance partly paid by the employer (health, dental, long-term disability, travel, etc.);
  • Possibility of contributing to a registered retirement savings plan (RRSP);
  • Wellness account;
  • Work materials provided;
  • Many team activities organized on a regular basis.


  • Five (5) years of relevant experience in fast-paced, privately owned companies in management support roles;
  • Bilingualism (written and spoken);
  • Command of Office Suite tools;
  • Excellent interpersonal and communication skills;
  • Autonomy, attention to detail and confidentiality;
  • Good priority management and comprehension skills;
  • Ability to take initiatives and exercise good judgment.


  • Manage the CEO’s agenda and remind him of appointments and meetings according to priorities;
  • Screen calls and emails and ensure necessary follow-ups;
  • Draft various official documents and minutes;
  • Prepare meetings attended by the CEO (rooms, equipment, etc.);
  • Coordinate business trips by booking meals, rooms, meeting and travel;
  • Efficiently structure a filing system for emails and files, whether paper or electronic;
  • Actively take part in the development of marketing tools (corporate brochures, quarterly newsletter, etc.);
  • Remind various stakeholders to ensure that deadlines are met;
  • Coordinate the participation of the CEO to various events to increase visibility;
  • Support the management team in all administrative requests;
  • All other related tasks.

Are you a team player who’d like to bring his·her expertise within a company that has values of collaboration and respect? Send us your application now!

Want to send us your resume or get in touch with our team?