Executive Assistant

Perquisites

• Competitive salary and guaranteed annual bonuses;
• Hybrid remote work policy;
• Four (4) weeks of vacation per year and many additional days off (i.e., closing of offices on holiday);
• Registered retirement savings plan (RRSP) with employer contributions and group insurance almost fully paid by the employer valid upon hiring;
• Wellness accounts and allowance paid once a year for the purchase of work supply;
• Team-building activities often organized, and free snacks/fruits basket offered at the office every Monday.

Profile

• Diploma of vocational studies (DVS) in secretariat or any other relevant diploma;
• Eight (8) to ten (10) years of experience in the field;
• Bilingualism (French and English) both oral and spoken;
• Command of the Office Suite tools and command of the Concur software, an asset;
• Developed sense of organization, rigour, autonomy and discretion;
• Professionalism and courtesy;
• Intellectual curiosity, sense of initiative and solution-oriented.

Responsibilities

• Manage the agenda of the company’s many presidents and CEOs;
• Plan strategic work meetings, whether they are virtual or in person;
• Manage emails and sometimes calls of presidents and CEOs;
• File documentation for presidents and CEOs;
• Manage electronic signatures on legal documents for the management;
• Make all bookings related to business trips;
• Enter expense accounts and make sure that employee expense accounts align with internal policies;
• Take over the administrative assistant duties while he·she is on vacation;
• Provide administrative support as for the management of donations and sponsorships;
• Plan corporate events (annual end of the year party, philanthropic events, etc.);
• Any other related task.

You are known for your ability to jungle many tasks at once? You’d like to join a company with collaborative values and where have lunch with your employer is a common practice? Send us your application!